In today’s digital age, effective document sharing and collaboration are crucial for small businesses, and especially real estate agencies. Nextcloud, an open-source file hosting and sharing platform, offers a secure and user-friendly solution for businesses of all sizes to streamline document management within their office and enhance communication with clients and customers.
When you provision your NextCloud server with us ($95/mo or $950/yr), we provide you with (1) free installation on one of our state-of-the-art servers, and (2) free training and assistance up to 3 hours. You can optionally connect your server to your own domain (e.g. yourdomain.com, support.yourdomain.com, or yourcompany.earthclick.net), and the only additional cost is the cost of the optional domain name renewal and registration.
Each Nextcloud instance is backed up to Wasabi, our cloud provider, and comes with one TB storage and a free replication account in another Wasabi region. Additional TB storage is only $20/mo, and increases your replication storage by the same amount.
Unlike other storage and document sharing solutions, our Nextcloud product is self-managed (i.e. you manage it), and you have unlimited users and unlimited clients at no extra charge.
Centralized Document Storage
Nextcloud provides a centralized repository for storing all types of documents, including contracts, property listings, legal paperwork, and marketing materials. By utilizing Nextcloud’s file hosting capabilities, realtors and small business owners can ensure that all essential documents are securely stored in one location accessible to authorized personnel.
Here are some additional features:
- Enhanced Collaboration
Nextcloud facilitates seamless collaboration among team members by allowing simultaneous access to shared files. Multiple users can work on the same document simultaneously, eliminating version control issues and reducing the need for back-and-forth email exchanges. This feature is particularly beneficial when drafting contracts or creating marketing materials collaboratively. - Secure File Sharing
Nextcloud offers robust security features to protect sensitive information shared within the organization or with clients. With end-to-end encryption and user-defined access controls, realtors can ensure that confidential documents are only accessible to authorized individuals. Additionally, Nextcloud allows password-protected links for external sharing with clients or partners. - Client Collaboration
Nextcloud’s client portal functionality enables realtors to create dedicated spaces for clients to access and collaborate on specific documents related to their property transactions. This feature enhances transparency and fosters efficient communication between realtors and clients throughout the buying or selling process. - Mobile Accessibility
Nextcloud provides mobile applications for iOS and Android devices, enabling realtors to access documents on-the-go. Whether attending client meetings or conducting property viewings, agents can quickly retrieve necessary files from their smartphones or tablets without relying on physical copies or desktop access. - Version Control and File History
Nextcloud maintains a detailed version history of documents, allowing realtors to track changes, revert to previous versions, and view who made specific modifications. This feature ensures accountability and simplifies auditing processes, especially when dealing with legal documents or contracts. - Integration with Existing Tools
Nextcloud seamlessly integrates with various productivity tools commonly used by real estate professionals. Integration with office suites like Collabora Online or OnlyOffice enables real-time editing of documents directly within Nextcloud, eliminating the need for additional software installations. - Scalability and Cost-Effectiveness
Nextcloud offers scalable solutions suitable for small businesses, allowing realtors to start with a basic setup and expand as their needs grow. As an open-source platform, Nextcloud eliminates costly licensing fees associated with proprietary alternatives, making it an affordable choice for small businesses.
Nextcloud provides small businesses and real estate professionals with a secure and efficient platform for document sharing and collaboration. By leveraging Nextcloud’s centralized storage, enhanced collaboration features, secure file sharing capabilities, and mobile accessibility, realtors can streamline their document management processes while improving communication with both office mates and clients. With its scalability and cost-effectiveness, Nextcloud is an ideal solution for small businesses seeking to optimize their document sharing workflows in the real estate industry.
